3 Ways to Make your Stats Sing

Months of data-gathering, weeks of number-crunching and countless hours in front of a screen making sense of the numbers. Statistical analysis is crucial to show the impact of your charity’s work. Make your findings compelling and accentuate the elements which show-case your impact.

I’m one of those annoying people who breaks out in hives the moment a graph enters the room; hyperventilates at long division and has been known to faint in maths exams. Unfortunately for you, I’m representative of a large part of your audience who struggles to connect with numbers. To get me to pay attention to your data, you need to illustrate and concretise it.

Outcomes 1 Facebook

In this blog, I use statistics from Relationships Scotland’s Measuring Outcomes Report 2015- 2016. Using Canva, I converted figures into a more concrete format with a couple of different methods. They’re being drip-fed in weekly Facebook posts.

Measuring Outcomes 2 Facebook

Why should they care?

What’s your purpose for using your numerical facts? Do you need your audience to remember specific numbers? Are you using them to persuade? As a call to action? Think carefully about your reason for pulling out specific figures: once you know this you can act to make the numbers meaningful. People are intrigued when you’re able to draw comparisons, show trends, understand connections and find patterns. Plus, these figures are more likely to stick in their minds.

For example, you when you show a bar graph comparing average house sizes in countries throughout the world, you’re unlikely to remember the square footage in each location. An effective visual representation makes you more likely to remember the relationship of each home size and how it measures up to other countries.

1) Make Numbers Concrete

Kids learn mathematical conceptions by using concrete objects: building blocks and toys. They’re unable to conceptualise numbers from such an early age and this method of understand the world sticks. It’s a basic way for humans to interact with the world. When you transform statistics or data from something abstract to something the audience can see, you make it easier to comprehend and memorise. It’s a short-cut to understanding which makes the data more compelling, especially on social media channels.

This is easy to accomplish when you want to visual percentages: all you need is 100 circles. Colour the corresponding number of circles to literally show what the percentage represents. Or, if you don’t have the patience, convert to a smaller number.

Outcomes 3 Facebook

Get creative: these figures concern non-resident parents’ ability to ‘cope’ with their family situation before and after seeing their child at a Child Contact Centre. Placing the coloured circles in the shape of a house connects a traditional concept of ‘home’ with modern experiences of family life.

Outcomes 7 Facebook (1)

2) Transform Numbers into pictograms

Try displaying your numbers through pictograms: simplified or iconic graphics that resemble an object. If your statistics are about children, use toys. Decide on a unit of measure and repeat as appropriate.

Outcomes 4 Facebook

3) Make Comparisons

Many of my examples have compared our intake and outcomes statistics from Relationships Scotland services across the country. These comparisons get to the core of our interest in the figures: we’re showing our direct, measurable impact on family life and relationships. For example, families’ ability to ‘cope’ with their situation (ie separation etc) increased threefold after visiting a Child Contact Centre, Mediation, or some form of Counselling. Using the dove, symbolic of peace, I increased its’ size by a factor of three.

Outcomes 5 Facebook

Words by Carrie Webb

Case Study Interviews 101

Interviewing 101

Great interviews and case studies bring your stories to life. But how do you get the best studies out there? Where do you begin? How do you get the best, juiciest bits from people, whilst respecting their privacy? Rosie and I share some insights from our experiences of interviewing for Third Sector case studies. Rosie’s been working in Third Sector Communications for the past 10 years, with varied roles including Head of Communications for the Mental Welfare Commission. Thanks to Rosie for sprinkling some of her gold dust on this and letting me cannibalise her training materials for this blog post.

Setting:

There are 3 kinds of interviewing you can use for your case study work. Via email, phone or in person- getting it right for phone and face-to-face interviews is key. Firstly, make sure you’ve set aside plenty of time to allow your interviewee to share unrushed and in more depth.

If you’re on the phone, ensure you’re in a quiet spot, with good signal and preferably using hands free. Remember to check that your interviewee is comfortable and free to speak as well. You need them to be as relaxed as possible- and part of that is checking that they’ve got the privacy to speak before you launch into your questions.

When meeting face-to-face, find somewhere that’s comfortable and suitable: their living room? A cafe? Or just a quiet corner at work that affords some privacy. Chances are, the more relaxed you both are, the better the interview will be.

It’s best to start with what message you hope to spread through this person’s story.

2) Discuss questions, but don’t prepare a script.

Coming up with interesting questions is the backbone to your interview. If you’re stuck with what questions to ask, brainstorm with your colleagues. It’s best to start with what message you hope to spread through this person’s story. Want to focus on empowerment? Ask directly. You’re not a lawyer: you can be leading in your line of questioning. Ask a mix of open and closed questions. I like to start with some basics and have a general chat before going into more depth. Keep the meatier questions for the middle of the interview and then end with a couple of more closed questions. Why? This allows the person who’s been so generous with their time to relax and recover from any personal or emotional topics they might have spoken about; they’ll be able to wind down slightly. You don’t know what might come up in your interview, so have a couple of key phrases you can fall back on if your interviewee discloses something really personal or upsetting. If you’re stuck with what questions to ask, brainstorm with your colleagues. It’s best to start with what message you hope to spread through this person’s story.

3) Listen: focus on more than just your questions

Anything interesting come up? Be open to what they’re saying and let that guide your interview. It might not be the narrative you were expecting and that’s probably a good thing! In March I interviewed a number of designers at Edinburgh Yarn Festival about the health benefits of knitting. In particular I was surprised by Julia’s response: “I’m a graphic designer and when I get stuck with something or can’t think I pick up my knitting and whatever the problem is just seems to fix itself.” I’d never experienced this and we chatted about this for a few minutes.

4) Engage emotionally- laugh or cry with the person

Make a personal connection! You know you’re more likely to share more of yourself when you’ve found common ground. Part of this is simply being human and reacting to what you’re being told. This isn’t a scientific or an anthropological exercise- you can empathise, offer comfort or share in the joke. I once pressed pause on an interview when the person I spoke with shared that she was depressed to the point of suicide (this isn’t day-to-day, we were speaking about long term health problems). On another occasion, I was speaking with a guy about his divorce and the new way his family was structured. We spent about ten minutes chatting about the hurt he’d felt, before he moved on to discuss the ways my charity’s service supported him. I didn’t use that what spoke about, but my willingness to listen and engage with that part of his story meant he felt heard and could move on to speak more constructively.

Rosie’s Favourite Interview Question: “I’d say the best one is to ask: “what advice would you give to someone else in the same situation, or even what advice you’d give yourself if you could go back in time.”

Rosie is delivering some of our upcoming workshops: Social Reporting using video and audio on 25 August 2016 and her next workshop on Using Case Studies is 8 December 2016.

Want to develop more skills in using case studies, or experimenting by using video or audio?
Words by Carrie Webb

Intro to Case Studies for Charities

FB INTRO TO CASE STUDIES

Maya Angelou “People will forget what you tell them, but they will never what you make them feel”

Maya puts it best. Case Studies are stories we can use to identify with people, or a cause we wouldn’t otherwise. We don’t connect with figures on a page; we connect with people and their stories. Alan Kurdi is a case in point. You may not know his name, but he’s one of hundreds of Syrians who died in 2015 trying to reach the comparative safety of Europe. He’s the child whose body washed up on the shore of Turkish beach on 2 September 2015. Two days later, Nick Logan of Global News noted that “Photojournalists sometimes capture images so powerful the public and policymakers can’t ignore what the pictures show.”

This image moved politicians, and citizens across the globe, inspiring people to action. For others, this image was totally debilitating, moving them to despair. In fact, this image of a German town welcoming refugees is far more positive and motivational.

Syrian Refugee Welcome

Here are 3 ways you can use a Case Study to tell the story of how your organisation makes a difference

1) Simplify A Complicated Story

Seven years ago, Ben was standing on a ledge on Waterloo Bridge, contemplating suicide, when a stranger approached, offering him a chat and coffee. This stranger kept Ben chatting until the police showed up and were able to take him to hospital. Fast forward six years and Ben’s #FindMike Twitter campaign to find his mystery Samaritan is successful: turns out his name was Neill. A fuller version of this story is available here. But it was the broad strokes, simplified version of this story which caught the imagination of millions.

2) Show the Difference you Make

As in, don’t fall into the hole of just describing your project: highlight your impact! Here’s where I gently say that although you and your team may eat, drink and sleep your new project, NO ONE ELSE DOES. Yet. So you need highlight the why and how you’re making a change. “We gave free wifi to block of council flats” then becomes “Mhairi given new lease of life with free WIFI” (or something). Make it personal, use real people, and where possible use real names and photos so that people can identify with them.

3) Reach out

Ok, hands up, this is a non-judgement zone. Who has a case study section in their website? Labelled case studies? Buddy, you need to use the stories that lovely people spent their time sharing with you in a more worthwhile way. Use them inventively: record audio clips; make a simple video; try stop-motion animation. And then put these stories out there: Facebook, Twitter, Youtube. Got a younger crowd? Try Snapchat or Instagram. The press love real-life stories, especially with a photo.

Want to develop more skills in using case studies, or experimenting by using video or audio? Rosie is delivering some of our upcoming workshops: Social Reporting using video and audio on 25 August 2016 and her next workshop on Using Case Studies is 8 December 2016.

Words by Carrie Webb

10 Speedy Ways to Increase your Following

Numbers aren’t everything. Where the Third Sector is concerned we want quality, not quantity. Still, we need to get connected with people, and there are some pretty straight forward steps we can take to do that. These top ten ways to increase the following for your charity are easy to do and highly effective. Share more ideas in the comments or on Twitter @BeGoodBeSocial.

Twitter Followers

Post great content
People won’t read low-quality content. Shape your posts to what your audience will read, and what your organisation is concerned with. A remember to use appropriate visuals. Check out our blog on top free image sites to boost your content.

Write a professional bio
This will vary from platform to platform. But the basics are to avoid too many buzzwords, to focus on who your organisation is, rather than giving a potted history and to revisit it every few months.

Social Media Bio Best Practice

Use hashtags
On the appropriate platform, in the generally accepted manner. For example, on Twitter you can tag during a sentence due to character limits, whereas this isn’t the done thing on Facebook.

Place widgets on your blog
A widget is a tool or content you add to your site or blog’s sidebar- you can easily customise the sidebar using them. Don’t overdo the widgets. Select one or two. For example, one that shows the latest Instagram or Twitter post, nothing too fancy as people find it hard to concentrate when there’s a lot of visuals going on in a small space.

Engage with others
Get involved in discussions, like stuff, interact with your followers. The more interesting your organisation is, the more they’ll pay attention.

Make sure your content is shareable
Ie. Content people will want to share. Try a decent meme, a quality infographic, embed some video

Reshare other people’s content
With permission. Obvs. Good content curation can also increase your following. Make your Twitter account the place to go for info on X. For example @thirdsectorlab is kept up to date on the latest and greatest in Scotland’s Charity comms world. Though Ross is known to post pictures of his bike. Just for variety he claims.

Third Sector Lab Twitter

Reach out to influencers
These are people who have a wide following and ability to, yes, influence their sphere. They could direct people to new ideas, inspire them to read, or take part in a challenge or fundraiser.

Stay active
Use Hootsuite or another content planning tool to set up and release posts. If you struggle to find Twitter time, use your coffee break or commute to some interacting. Or factor in 15 minutes a day to do some posting or social media networking if you’ve got a small team.

Follow other users
It’s pretty simple, but the more people you follow on these platforms, the more exposure you get.

So, what have you done to increase your following? Anything else to add? Leave a comment or send us a tweet @begoodbesocial

Words by Carrie. Twitter @CarrieJWebb Instagram @Cazzatrazza

6 Planning Tools Save your Bacon

Yesterday one of my biggest bugbears with multiple people running the same social media platform reared its ugly head. A colleague and myself posted basically the same content. Identical in aim. Identical in subject. Identical in timestamp (almost). A quick emailed apology and swift deletion fixed the issue, but both of us had probably spent 10 minutes on getting the content together and double checking details before posting. If only we had actually communicated which of us was taking the account that day. Or, more specifically, who would tweet the details of our colleague’s radio show slot. This is really very minor, but it’s been happening more often as we’ve been exploring and exploiting social media more.

How are we going to get this right in future? Better communication: step into the ring Editorial Calendar Tools. I’ve gone and done some lovely research just for YOU (and me) to work out what’s the best fit.

1. Google Docs

Be Good Be Social lives off Google Docs. That and coffee.

Positives: It’s free, really easy to use and designed for collaboration. It’s not a fancy way of doing things, but at least your team can refer to it from anywhere. You can create a calendar on the sheets, with publication dates, key content, staff attribution and keywords.

Negatives: This can be pretty clunky and get into a bit of a mess – especially when people don’t keep accurate track of their work. Bigger teams might want to dedicate someone to keeping the document up to date.

2. WordPress Editorial Calendar

This is great for those who use WordPress as their CMS. Rather than relying on the drafts page for accurate planning, you can download this free editorial calendar extension. Blog post ideas are laid out in calendar form and then dragged and dropped when you need to rearrange your schedule. You can click through from the calendar to edit posts. Its tracking abilities are limited though, in terms of tracking content and social media posts. It’s best to just keep track of your blog posts through this and isn’t an all inclusive tool for your social media needs.

Wordpress Editorial Calendar

3. Trello

Trello is a beautifully user-friendly way to keep track of your development processes. It’s a template which allows you to set processes, assign tasks, and track progress on projects. The standard package is £8.33/user/month and larger companies including Google and Pixar use the business version.

Trello Content Planning Tool

4. ToDoist

This is a great platform, with a pretty decent free version, or a premium one from $28.99/year. It’s not primarily a content planning platform, but it used as such by a lot of small companies. Team members can sync with their Googledocs or Dropbox, access tasks via various calendar add-ons and of course keep track of to-do lists and monitor productivity.

5. Basecamp

Though not free, this tool is a great all-in-one option for content planning and work scheduling. Bascamp uses discussion threads, real-time chats, to-do lists, docs and file storage and a centralised schedule that you can add to your personal preferred calender (iCal, Google, Outlook). The key benefit is that everyone can stay on the same page, again with all the resources they need to get their contribution done. Basecamp takes a while to get your head around, but it’s really easy to use. There’s an option for people who prefer using email to simply receive and respond to notifications this way, and don’t need to log-in at all. It costs $29/month, which is what most non-profits would need, or go for more storage at a much higher price point.

Basecamp Planning Tools

6. Kapost

This is a larger platform, used by companies like CISCO and CBS. The software tracks your content marketing from idea and strategy to distribution and analysis. It’s of more use for organisations with larger teams, or have a large volume of content. It’s not just a content calendar, as it includes social publishing and analytics. It’s pricier, starting at $95 monthly.

Which tool do you use? Had any great or awful experiences with one of these tools? Leave a comment or Tweet us @BeGoodBeSocial

Words by Carrie Twitter @CarrieJWebb Instagrama @Cazzatrazza